Create Archive-Ready PDF Files
Public authorities, legal archives, and compliance workflows often require PDF/A instead of a regular PDF. The format is designed for long-term preservation and reliable rendering over time.
Why PDF/A Matters
PDF/A embeds fonts and removes features that can become problematic over the long term, such as external links, JavaScript, or multimedia content. This makes it suitable for official submissions, invoice archives, contract records, and regulated document retention processes. A regular PDF can reference fonts that may not be installed on the recipient's computer, resulting in missing characters or distorted rendering. PDF/A prevents this problem by embedding all required fonts directly in the file.
When to Use PDF/A
Government submissions: Many administrative portals accept only PDF/A. This applies to building permits, business registrations, procurement processes, and other formal submissions.
Tax and accounting records: Regulatory frameworks for proper bookkeeping require that digital records be archived in a tamper-proof manner. PDF/A fulfills this requirement.
Personnel files: Employment contracts, references, and certificates often need to be retained for decades. PDF/A ensures these documents still display correctly after a long period.
Final document versions: Project completion reports, inspection protocols, and approval documents that serve as immutable evidence.
How to Convert Your PDF to PDF/A
1. Upload your document: Open your PDF file in the PDF/A conversion tool.
2. Start conversion: The converter analyzes your file, embeds all fonts, and removes non-compliant elements.
3. Review the result: Check the converted document for correct display of all pages.
4. Download: Save the PDF/A file to your device or archive.
Combining PDF/A with Other Steps
Prepare your document completely before converting to PDF/A. First merge all required attachments using the Merge tool, add page numbers, and make final text edits in the editor. Flatten the document to permanently embed all annotations and form fields. Only then convert to PDF/A — this way you get a clean, archive-ready final result in one streamlined workflow.
Notes on File Size
PDF/A files are typically somewhat larger than regular PDFs due to the embedded fonts. If file size matters for sending by email, you can compress the document after conversion using the Compress tool without losing PDF/A compliance.